Modern Intranet Software Features

Responsive Design HTML Editor

Our novel Blocks editor is far more user-friendly than traditional WYSIWYG editors, allowing users to easily create content by dragging and dropping dozens of building blocks (for headlines, paragraphs, icons, images, videos, etc.) into a document.

Without the need for any code, the content is responsive, meaning it will adjust automatically to the available screen size.

WYSIWYG Editor

The browser-based HTML Editor offers users a Word-processor derived UI with formatting choices presented along the ribbons on top. With the import from Word function, it’s even easier to copy nicely formatted documents into your Intranet.

One-Click Direct Edit

This unique feature lets users open and edit Office documents on their desktop software with just one click. The Intranet automatically checks the document out to prevent accidental edits by other users. This makes updating documents very easy and contributes to users making regular updates to content on the Intranet.

Video Streaming

Turn your intranet into a "corporate YouTube" filled with videos for training, marketing, presentations, executive reports, meetings and anything else you want to share with employees. Content is streamed via a HTML5 web player.

Document Manager

At heart of the Intranet CMS is the Document Manager portlet. It displays all types of files in a sortable and paginated list. From here, items can be shared, managed and edited. The file upload allows multiple files to be uploaded simultaneously, and supports mass tagging.

The following features can be customized:

• Display thumbnail
• Show/hide different metadata
• Filter documents by metadata
• Allow/disallow download
• Show description or create excerpt
• In-line rating and commenting
• Aggregate items from other Categories

Version History with Comparison View

All revisions of any content are maintained in the document history. The history can be used to restore previous versions of a page, document changes for compliance, and audit who made changes and when.

A handy comparison view lets you quickly see changes as highlighted in green for HTML and image documents.

Document Approval

Employees can customize a multi-level approval process for new and updated documents. For example, they can set up a workflow that requires two managers to approve changes before releasing a new version of an official document.

Lifecycle Management

Automate some of the processes involved in keeping your intranet up-to-date, and ensure that content stays fresh. With Lifecycle Management, you can have old content removed and archived automatically, or create a task to review content once it reaches a certain date.

Automatic thumbnail generation

All Office documents, PDFs, HTML sites and images will automatically be displayed with a thumbnail of the document's first page.

News Gallery

The News Gallery is a visual way to present news in a grid on your Intranet’s homepage. It shows a Card with a background image of the news in a grid of three. Administrators can manage what news are shown and how many rows should be displayed.

News Panel

Displays the latest news or updated items from one or more categories unfolded, with more topics listed underneath. Upon clicking another headline the first topic will be collapsed and the selected one expands.

News List

Shows an activity stream of the most recently published or updated topics/items in one or more categories. The News List layout can be customized as follows:

• Show news in a list or as a scrolling ticker
• Show or hide excerpts
• Create short excerpts from the article
• Show or hide images and topic icons
• Select number of topics

Announcement Bar

This Portlet can show a singular Topic or news item in a horizontal bar. This is especially useful for important announcements or updates that you would like users to notice immediately upon opening the Intranet. The bar’s background color is adjustable, so you could choose a red shade for even more immediacy. The entire Announcement Bar can be dismissed by the user, however this would reset if there is a new announcement.

Topic Read Confirmation

Topic read confirmation notifications can be selectively enforced for specific user groups or documents, ensuring that important updates are communicated and saving valuable time when it matters.

Users need to confirm that they have read the document, making it simple for having employees confirm changes to policies. You can also generate a report of users who have or haven't read a document.

Daily Digest Newsletter

The Daily Digest is a daily or weekly email newsletter where users can choose to subscribe to certain sections and not others, based on what is available to their role in the organization. Some content can be marked mandatory, so users reliably get important updates in their inbox.

Announcements

Announcements are a special content category. They are a great way to quickly publish or display any kind of short news, information or updates.

Image Gallery

Manage and share product images, event photos and more. It is also a good place to store official corporate and product logos as they are easily accessible.

Check Out / Check In

Prevent two people from working on the same document at the same time. Give employees a point-and-click way to "check out" a document and check it back in when they are finished with their revisions.

Batch File Upload

Allows users to publish and tag multiple files at the same time. This is especially helpful if a number of similar files need to be published, so that the same tags can be applied quickly; however the uploader allows each file to receive additional tags, too.

Virtual Lists

The Virtual List Portlet lets you give users the ability to see all documents with a certain tag, regardless of where the documents are stored. For example, they could see any document with the “policy” tag (as long as their role gives them permission to view it).

Popular content

Shows a list of the most accessed documents from all sites and the most accessed sites in general, daily and total count.

Customer Relationship Management - CRM

Complete, customizable CRM solution including: marketing campaigns, leads, accounts, contacts, opportunities, contracts, projects, tasks, help desk and management dashboards.

Helpdesk

This application lets your team create, assign and manage help desk tickets. You can use the helpdesk either interally, or even create web forms that can be placed on public websites.

Recruiting Manager

This application gives you a central place to track all recruiting requisitions and open jobs. You can track each job applicant, and search through their complete resume.

Reservation System

The reservation system allows users to book shared resources like meeting rooms, projectors, laptops or even company cars. On the overview page users can quickly check the availability of resources they are allowed to reserve. They tick all the needed resources and make the reservation in a timeframe of their choice.

Each reservation allows additional requests, such as coffee and tea or wi-fi access for a conference. Optionally a workflow can run the reservation by a manager for approval.

Marketing Campaign Planner

Plan and schedule marketing campaigns, and track results in one central location. Easily keep track of expenditures, approve new campaigns and see upcoming events in a database calendar view.

Leave / Paid Time Off Requests

Request and track your personal paid time off. The workflow engine can be used to ask managers to approve PTO requests from their team members.

Asset Tracking

Helps with the management of a company's assets by tracking asset number, vendor, value, and location.

Applicaion Designer

The Application Designer is an easy-to-use, browser-based wizard for building new or extending existing applications. The interface allows you to add or remove fields, change field defaults, add or create filter views, and import or export data – all while not requiring any coding from the end user.

Webforms

Applications’ forms can be exported to HTML, which allows you to easily embed them on a public website, i.e. to host a company Contact form.

Once a user submits the form the data will be send to the Intranet and saved as a new record to the application.

Sync with other databases

You can either pull or sync your data from any Oracle, SQL Server or ODBC-enabled database. This makes the Intranet a great central interface to unite input interfaces from different pieces of software used throughout your organization.

Dashboards

IntelliEnterprise provides real-time dashboards to visualize key metrics to users. Business dashboards translate information from your various corporate systems and data into visually appealing presentations.

Dashboard Data Connectors

Dashboards can retrieve data from any external SQL database which provides an ADO or ODBC driver.

Workflow Designer

Graphical environment that allows non-technical business users to automate a process. Just drag-and-drop different steps into the workflow, i.e. to send out an email, wait for a decision, add fields to a form, etc.

HTML Webforms

With dozens of field types available – from a datepicker to a file upload – you can re-create almost any paper form as an interactive webform using the code-free Application Designer.

Document Approval workflows

Allows managers to electronically sign off new or updated topics, before they become visible on the live site. The workflows default to anyone who has admin rights to a page, but you can create custom workflows with the Workflow Designer.

Workflow engine

The Workflow Engine is a service which executes all background workflow tasks (like sending emails or updating database records). The Workflow Engine also requests user interactions (e.g. approve/reject requests) and handles automatic escalations (e.g. send a request to the manager if not handled within 24 hours).

My workflows

Lists the employee's created workflows and their current status. The employee can see who is working on specific steps and what the due date of his workflow is. Managers will also see which workflow tasks they have to manage and who submitted them.

My Home

My Home is the user's personal home page where they can access all of the personalized information, applications and services. For example this could show due workflow tasks, personal bookmarks, upcoming appointments and emails from Outlook.

Notifications from external apps

You can integrate updates from dozens of SaaS apps neatly into the Notifications dropdown where users will be instantly made aware whenever a new lead came in, a server has gone down or a new ticket has been opened.

Clicking on a notification will open a detailed view of the notification in a modal.

Requires the Digital Assistant bundle

Embed Cards and Boards

You can display Cards or entire Boards from Digital Assistant anywhere in IntelliEnterprise. The Cards can be connected to dozens of SaaS applications which allows you to easily roll in external content from ERP, CRM, Helpdesk, Cloud storage, as well as dozens of other SaaS services.

Requires the Digital Assistant bundle

AI Assistant Chatbot

When users have a question like ‘How much PTO do I have left?’ or ‘Do I have any open tickets?’ then they can just ask their Chatbot agent that’s conveniently accessible from the popup button on their screen.

The Natural Language Processing of the chatbot allows users to type a full sentence into the bot which will even make suggestions as you type to help you get to your answers even quicker.

Requires the Digital Assistant bundle

Integrations with workplace chat tools

With the increasing proliferation of workplace chats like Slack, smart home assistant like Alexa and companies shuffling often more than one Intranet, there is an increasing for successful Intranets to naturally be where users are, not be yet another tool they have to scan for information on a daily basis.

Through Digital Assistant you can embed Intranet information into other chat platforms, websites and devices, so users may ask their Intranet a question wherever they just happen to be in the moment.

Requires the Digital Assistant bundle

Custom styles

Choose from a range of pre-built styles that change the look and feel of the intranet. Styles are based on CSS so can be freely adjusted with the help of a web designer.

SSO Integration

You can sync users with Active Directory or LDAP for automatic user creation and Single Sign On. Groups can be remapped to correspond with Roles in the Intranet.

We also support federated authentication either through consuming external STS (Secure Token Service) like ADFS, or by acting as it’s own STS. Thus IntelliEnterprise can be used as the authentication server for any other service that supports SAML Single-Sign On (SSO).

Mobile Layouts

When a user opens the Intranet from his smartphone, IntelliEnterprise will automatically rearrange Portlets into a single or multi-column layout. You can select a different layout per user agent, which allows you to show a single column layout for all smartphones and a double-column one on tablet devices. Mobile intranet users can be directed to a specific landing page where they have easy access to portlets and links that are typically accessed while on the go.

IFrames

Display external web site, document or multimedia within the company's web page.

Web and Filesystem Spider

Automatically checks web sites for updates, for example to keep track of market prices, or can be used to automatically copy or move files from my a filesystem to the Intranet.

QuickLinks

Shows the user their favorites, role-based shortcuts, use cases and complete Intranet sitemap in just one convenient dropdown.

RSS Feeds

Imports selected, relevant and updated external news feeds into any portal page. It uses AJAX to load the RSS data in real time.

Role-based security

Granular role-based security rules control the access permissions for all objects including categories, documents, portlets, applications, etc. Extensible security modelling allows for delegating partial administration rights to site administrators.

Permissions Manager

The Permissions Manager allows administrators to quickly see and edit a categories' permission structure. It shows the site map as well as the roles and users that have access to the category in a grid view and color codes their respective level of access. Permissions can be changed and applied to an entire user role with one click.

The Permissions Manager would also display a warning symbol where permissions are in conflict, making it easy to resolve any issues.

Multilingual User Interface

IntelliEnterprise is available in the following languages: Chinese, Dutch, English, French, German, Polish, Portuguese, Russian and Spanish. Additional languages can be implemented upon request.

Portals

Portals are high-level pages of content and applications that provide shared information and collaboration tools for a project team, a department, a branch office, or the whole company. Administrators or Business Experts build these Portals simply by selecting Portlets from the Portlet Catalog.

Typically Portlets would try and offer a high-level overview on the first page (i.e. Dashboards, Summary views, etc.), with more in-depth content being available on subpages.

Portlets

Portlets are the containers in which any IntelliEnterprise function is displayed which make them the central building block for creating pages in IntelliEnterprise. They can be freely arranged between columns with drag-and-drop while columns themselves can be created and changed as needed.

Job Scheduler

This is a Windows System Service that runs in the background and automates recurring and resource-intensive processes. You can scale out the job server(s) to dedicated servers.

Content inventory

You can keep track of content in the Intranet to identify areas that are not frequently enough seeing visits or updates. This helps to create an effective content strategy that users start to rely on for their day-to-day tasks.

Scalability

You can host IntelliEnterprise utilizing Web Farms, Clustering and Network Load Balancing (NLB). As traffic grows, you can add more servers to the cluster. This ensures you can run IntelliEnterprise with a high availability and automatic repartioning of client traffic should a failure in a server be detected.